💼 AI Receptionist for Consulting Firms

Protect Your Billable Hours While Never Missing a Prospect

Ava qualifies new business inquiries, books discovery calls, and projects the professionalism your clients expect — 24 hours a day across Canada.

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Sound Familiar?

Every consulting firm faces these challenges. Most just accept them. There's a better way.

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Client Work Interrupted by Prospect Calls

Every call you take from a new prospect is billable time you're not spending on current clients. You need a buffer that qualifies first and connects second.

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After-Hours Business Inquiries Lost

Executives research consultants in off-hours after internal meetings. If you're not available when they call, your competitors — who have staff — are.

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Unqualified Discovery Calls Waste Time

Not every inquiry is the right engagement. Without structured intake, you spend 30 minutes on a discovery call that should have been filtered out in 3.

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Solo Operators Can't Scale Availability

When you're in back-to-back client engagements, your phone goes unanswered. That perception of unavailability costs you high-value contracts.

How Ava Helps Your Consulting Practice

Purpose-built for consultants managing billable work and new business development simultaneously.

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24/7 Call Answering

Every call answered in under 1 second — even when you're deep in a client engagement.

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Prospect Intake & Qualification

Ava collects industry, company size, engagement type, timeline, and budget range — so your discovery calls start with qualified, serious prospects.

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Discovery Call Booking

Book initial consultations directly on the call. Ava checks your calendar in real time and confirms the slot — no back-and-forth emails.

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SMS Confirmation

Professional confirmation texts after every booked call reinforce the organized, high-trust impression that consulting clients expect.

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Appointment Reminders

Automated reminders ensure prospects show up to discovery calls prepared — reducing time wasted on rescheduling.

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PIPEDA-Compliant

All prospect data collected by Ava is stored on Canadian servers and handled in accordance with PIPEDA — the standard your enterprise clients expect.

Hear It in Action

A real conversation between Ava and a VP seeking consulting help — qualified and booked professionally.

Ava — AI Receptionist

● Live Call

Caller

Hi, I'm the VP of Operations at a mid-sized manufacturer in Hamilton. We're struggling with our supply chain and I've been told we need outside help.

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That's a challenge we work on frequently. Can you give me a sense of the core issue — is it more around supplier reliability, inventory management, or process inefficiency?

Caller

All three, honestly. But the biggest pain right now is lead time variability from our offshore suppliers.

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That's a very solvable problem with the right framework. Are you looking for a diagnostic assessment first, or do you have a sense that you need a longer-term advisory engagement?

Caller

We'd probably want a diagnostic first to see what we're dealing with.

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That's exactly how we structure most new engagements. I'd like to book you a 45-minute discovery call with our lead consultant to discuss your situation in depth. Are you available this week or early next?

Caller

Thursday afternoon works.

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I have Thursday at 2 PM or 3:30 PM. Which works better?

Caller

2 PM.

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Thursday at 2 PM is confirmed. Can I get your name and best contact for the confirmation?

Caller

Mark Sullivan, VP Operations, Belmont Manufacturing. 905-555-0153.

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Thanks Mark! Confirmation sent to 905-555-0153. Our consultant will speak with you Thursday at 2 PM. If you can share any preliminary data on your current supplier lead times beforehand, that would help us hit the ground running.

Real Scenarios, Real Results

How AVADesk grows your consulting practice while protecting your focus time.

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C-Suite Inquiry After Hours

A CFO calls Friday evening about a process improvement engagement after an internal strategy session. Ava captures the context, qualifies the budget range, and books a Monday discovery call. You start the week with a high-value enterprise prospect.

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Filtering Unqualified Inquiries

A startup with no budget calls looking for free consulting advice. Ava captures their stage and budget range early, and explains that your engagements start at a certain minimum investment. Your calendar stays focused on real opportunities.

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Concurrent Engagements

You're delivering a strategy workshop for a client in Vancouver. Three new inquiries come in. Ava handles every call, qualifies each prospect, and books discovery calls for next week. Your reputation for responsiveness stays intact.

93%

of callers prefer speaking to Ava over leaving voicemail

< 1s

average answer time

50%

reduction in unqualified discovery calls with structured intake

24/7/365

Never closed

Plans That Fit Your Consulting Practice

From solo consultants to mid-size firms, there's a plan built for you.

Starter

$49/mo

Solo consultants — call answering, intake, discovery call booking

Growth

$149/mo

Small consulting firms — full qualification flow, SMS confirmation, analytics

Professional

$299/mo

Up to 20 phone numbers, full integrations, 30+ languages, priority support

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7-day free trial · No credit card required

Frequently Asked Questions

Everything you need to know before getting started.

Can Ava filter out inquiries that don't meet our minimum engagement size?

Yes. You configure minimum engagement thresholds (by budget range, company size, or project type). Ava naturally gathers this information early in the call and adjusts the conversation accordingly.

Can Ava represent our specific consulting specialty areas?

Absolutely. You brief Ava on your practice areas, typical client profile, and engagement types. She presents your firm accurately and asks qualifying questions relevant to your work.

What happens when the caller wants to discuss confidential business details?

Ava is configured to explain that detailed strategic discussions happen on the discovery call with your consultant. She captures what's needed to qualify and book — nothing more.

Does AVADesk integrate with consulting-specific tools?

AVADesk integrates with Google Calendar, Calendly, and popular CRMs via webhook. For Salesforce, HubSpot, or other platforms, contact us for configuration support.

Is prospect data handled securely under PIPEDA?

Yes. AVADesk is fully PIPEDA-compliant with all data stored on Canadian servers — the standard your enterprise clients will expect from their vendors.

Ready to Fill Your Pipeline Without Losing Billable Focus?

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